Constitution and Club Rules
The club shall be called Belper Town Football Club Limited (the "Club")
The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities, and encourage community participation in the same.
3. Status of Rules
Where appropriate, these rules (the "Club Rules") are supplemental to the Articles of Association of Belper Town Football Club Limited. Should any potential conflict occur, the Articles of Association are paramount and shall apply in all cases.
4. Rules and Regulations
(a) The officials and players of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited ("The FA"), the Derbyshire County Football Association to which the Club is affiliated ("Parent County Association") and Competitions in which the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
(c) The Club will also abide by The FA's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
5. Board of Directors
(a) The Board of Directors shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and other general Directors appointed by the Board.
(b) Decisions of the Board of Directors shall be made by a simple majority of those attending the Board meeting. The Chairperson of the Board meeting shall have a casting vote in the event of a tie. Meetings of the Board shall be chaired by the or in their absence, the Vice Chairperson. The quorum for the transaction of business of the Board shall be five.
(c) Decisions of the Board meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Board of Directors may call a meeting of the Board by giving not less than 21 days' notice to all Directors. The Board of Directors shall hold not less than eight meetings a year.
(e) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Board of Directors shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
6. Annual and Extraordinary General Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club's finances over the previous year;
(iii) appoint auditors for the forthcoming year and
(iv) consider any other business.
(b) An EGM may be called at any time by the Board of Directors and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than three shareholding members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(c) The Secretary shall send to each shareholding member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(d) The quorum for a General Meeting shall be 5.
(e) The Club Secretary, or in their absence a member of the Board of Directors, shall enter Minutes of General Meetings into the Minute Book of the Club.
7. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the "Club Account"). Designated account signatories shall be the Club Chairperson, the Club Secretary, the Treasurer and one other Director. No sum shall be drawn from the Club Account except by cheque signed by two of the four designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Board of Directors shall have the power to authorise the payment of remuneration and expenses to any official of the Club and to any other person or persons for services rendered to the Club.
(c) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Sports Clubs as provided for in the Finance Act 2002.
(d) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ and remunerate persons for providing goods and services, on fair terms set by the board of Directors without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Board of Directors acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(e) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
(f) The Club shall prepare an annual Financial Statement that shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
8. Club Policies and Codes of Conduct
(a) The Club shall adopt policies to cover the following areas of the club's activities
(i) Child protection
(b) The Club shall adopt codes of conduct for the following
(ii) Team officials
(v) Spectators, carers and parents